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Host a virtual town hall video conference. It is easy, effective and inexpensive.

Free Conference’s virtual town hall software makes engaging safe and simple. We’re happy to create a customized plan to fit your needs.
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townhall voting

Engage with voters, on any topic, from anywhere with virtual town hall platform.

Being able to connect with citizens can be easy, accessible and contact free with town hall video conferencing and conference call technology. Our virtual town hall software can connect you with vast numbers of voters while offering features like automatic recording, caller display and screen sharing. While at the same time providing conference security features designed to ensure that your messaging is clear and uninterrupted.

Connect with everyone, using the technology they already have.

There is no download required, your participants do not need to have an account, or even a computer. Your participants can join your virtual town hall meeting in whatever way they want. Our virtual town hall platform will automatically connect the people who want to call in using your dedicated toll-free phone line, your unique conference URL, or our secure app. There is no need for anyone to miss out on your important message, from seniors with land-lines to more tech-savvy voters, everyone can connect in the way that is most comfortable to them.
magnified page URL proves that the app is browser based
in call page with text chat window open

Two-way communication, made simple and easy.

Modern voters want to be engaged. They want to be heard and know that you are listening. Give them that opportunity in your virtual town hall. Our virtual town hall meeting software offers numerous ways for your attendees to connect with your platform. Participants can “raise their hand” to ask a question or give a comment. The “text chat” allows numerous people to voice their concerns at once. Your moderator also has the power to quickly and easily mute and unmute the voices that you feel need to be heard by the group.

Security is essential. You control every aspect of the event.

In order to ensure that you are heard and that your message gets across, your appointed moderators are given unique controls over the event. You can select multiple moderators to wield security features like of our virtual town hall platform meeting lock, caller blocking and muting / unmuting participants as needed. As with everything we do, your privacy and security are paramount to us. It is a focus of our company to ensure your conferences and personal data are kept secure throughout every step, from account creation, to payment details and of course during and after conference calls.
screenshots of Moderator control features: pin speaker, mute or unmute all and presentation mode under setting panel
annotation-share screen

Share more than a speech. Help your supporters become engaged in your cause.

Harnessing our virtual town hall meeting platform allows you to do so much more than talk. The screen sharing option offers a chance to further engage voters by showing off your recent successes, displaying new initiatives and sharing up-to-date stats. Utilizing the “text chat” function means you can direct participants to your fundraising site, to sign up as volunteers or join a petition. With the option of hundreds of video connections, you can bring in guest speakers offering testimonials or expert opinions.

A virtual town hall software is the best way to engage. Getting your message out, and keeping everyone safe.

Now more than ever, your message needs to be heard. A virtual town hall meeting software will allow you to see and be heard, while ensuring that your voters know you have their safety in mind. Our video conferencing and conference call technology makes sure that you have everything for a successful event. Features like screen sharing, “text chat” and multiple video links will make for a more engaging conference. While meeting lock, caller blocking and various moderator controls will allow for a secure and hassle-free event.
gallery view on iMac screen share on iPad and speaker view on iPhone

Features That Empower Your Town hall

Use these features of our virtual town hall platform to create a seamless transition from offline to digital.

FAQ:

How can participants join the town hall meeting? What OS, browsers and devices do you support?

We know that not everyone is a tech expert, and that's okay. FreeConference.com’s virtual town hall software is designed to be as easy to use as possible, no matter how comfortable someone is with technology. Here's what we do:

  • Ways to Join – Choose Your Own Adventure: People can join your virtual town halls in a way that works best for them:
    • Web Browser: Computer, internet connection, and you're in! No need to install anything extra.
    • Regular Phone: Can't get online or just prefer a standard phone? No problem, just dial in with the free provided number.
    • App on the Go: Our mobile app makes it easy for everyone to join from their smartphones or tablets.
  • No-Fuss Interface: We don't believe in making things complicated. Our meeting controls are simple to figure out, even if you've never used virtual town hall software before.
  • We've Got Your Back: Need a little help? Our website’s FAQ section has answers to many of the most common questions. Also, don't hesitate to reach out to our support team if you get stuck.

Some Things to Keep in Mind:

  • Internet Connectivity Matters: For the smoothest video experience, a decent internet connection is best. If not, audio should still work great!
  • Instructions Are Key: When you invite people, explain how to join – both through the web and by phone. Makes it easier for everyone!
  • Going the Extra Mile: Do you have attendees with disabilities? We might be able to help with special features. Just ask our support team, and they'll work with you.
How do you protect the privacy of town hall meetings?

Town hall meetings often involve discussions of sensitive topics or confidential information. That's why FreeConference.com’s virtual town hall meeting software takes security very seriously. Here are several ways we protect your meetings:

  • Encryption: Your audio, video, and any shared content are encrypted during transmission. Think of this like putting your data in a coded lock box – only people with the right key (authorized meeting participants) can open it.
  • Moderator Controls: You have the power to manage your virtual town hall calls:
    • Meeting Locks: With FreeConference.com’s paid plan, you can "lock" it to prevent anyone new from joining unexpectedly.
    • Security Codes: Add an extra layer of protection by requiring a code to enter the meeting.
    • Participant Management: You can see who's in the virtual town hall conference and have the ability to remove disruptive individuals if needed.
  • Data Responsibility: We have strict policies in place about how your meeting information is stored and accessed. FreeConference.com’s virtual town hall meeting platform won't share or sell your data without your permission.
  • Staying Ahead of the Curve: Cybersecurity threats are always evolving. FreeConference.com continuously updates its security measures to protect your town hall meetings.

Additional Security Tips:

While FreeConference.com’s town hall video conferencing software gives you a solid security foundation, here are things YOU can do to further protect your virtual town hall video conferences:

  • Passwords Matter: Choose a strong, difficult-to-guess password for your FreeConference.com account.
  • Share with Care: Be mindful of what information is discussed, especially if it's highly sensitive.
  • Report Issues: If you notice anything suspicious or concerning during a virtual town hall, contact FreeConference.com support right away.
How many participants can join the town hall meeting? How long can the meeting last?

The number of people who can join your town hall, and how long it can last depends on the FreeConference.com plan you choose. Here's the breakdown:

The Free Plan

  • Web Participants: Up to 5 people can join using their computer's web browser (meaning they'll have video and audio capabilities).
  • Phone Participants: Up to 100 people can call in using the dial-in numbers, making this a good option for large audiences.
  • Meeting Length: There is only a 12 hours limit for video conference calls. Your town hall can last as long as 12 hours with any FreeConference.com plan you use.

Paid Plans: FreeConference.com's paid plans (“Starter” and “Pro”) let you include way more web participants. The limitations of the Starter and Pro plans compared to the Free plan are as follows:

 

Feature

Free

Starter

Pro

Up to call participants

100

100

250

Up to web participants

5

15

250

Monthly premium minutes

0

100

750

Overcharge rate per minute

N/A

$0.10

$0.06

Toll-free numbers

No

Yes

Yes

International dial-in numbers

Yes

Yes

Yes

Storage capacity

0GB

5GB

10GB

Support

Email

Email & Phone

Email & Phone

 

Things to Consider:

  • Joining Methods Matter: If the majority of your audience will be calling in by phone, the free plan might suffice even for large groups.
  • Internet Connectivity: Large meetings, especially those with lots of video participants, require strong internet bandwidth from both you (the host) and your audience members.
  • Truly Massive Event? For exceptionally large town halls, contact our support team to discuss your specific needs.
Can town hall meetings be recorded?

Yes, you can record town hall meetings on FreeConference.com with a paid plan. This feature can be super useful for several reasons:

  • Review and Recap: Did you miss the meeting or need to double-check a specific point? Recordings let you revisit the discussion anytime.
  • Sharing with Others: If colleagues or stakeholders couldn't attend the live meeting, send them the recording to catch up on what they missed.
  • Reference Material: Town hall discussions can cover important policies or decisions. Having a recording creates a handy reference for the future.

Here's what you need to know regarding this feature:

  • Paid Plans Required: Recording is available with FreeConference.com's paid plans.  You'll need either the "Starter" or "Pro" plan to access this feature.
  • How to Record:
    • Phone-Only Calls: Dial *9 to start and *9 again to stop recording.
    • Web Conferences: Locate the "Record" button within your meeting room and click to start/stop.
  • Storage: Recordings are stored on the FreeConference.com platform. You'll have limited storage space, but can download your recordings for further use.

Important Considerations:

  • Inform Participants: Always inform everyone if you're recording. This is common courtesy and may be a legal requirement.
  • Sensitive Content: Exercise caution when recorded town hall contains confidential information. Ensure the recording is stored and handled with appropriate security measures.

Host a free conference call or video conference, starting now!

Create your FreeConference.com account and get access to everything you need for your business or organization to hit the ground running, like video and screen sharing, call scheduling, automated email invitations, reminders, and more.
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