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4 Free Tools to Help You Manage Your Meeting Schedule

Take charge of your schedule— and your time— with these free and handy online tools!

Whether you’re a business owner, employee, or community leader, planning meetings can be a royal pain! Between planning around everyone’s schedule, setting an agenda, and communicating the details to all invitees, organizing meetings are often chores in and of themselves. Fortunately, there are many free and easy-to-use online tools out there to help make setting up your next conference quick and easy. Here are 4 of our favorite free meeting tools.

1. Google Calendar

Empty conference meeting room by an open window with an apple macbook on the table.

Where is everyone? You should have used a free meeting tool!

From providing instant answers to your most obscure questions to helping you find the cheapest airfares for your holiday vacation like for example one of the best coolers, Google offers many great (and free) tools to make your life a little easier. Google’s calendar tool allows users the ability to schedule events, set up reminders, and invite participants via email, allowing you and your team to seamlessly plan, organize, and communicate. Best of all you and your group can view each others' calendar to easily schedule meetings around everyone’s schedule. Not a Google user? You can create a Google account and start using Google calendar today.

2. Doodle

Finding (and agreeing upon) with your group members or colleagues can be one of the most difficult and time-consuming aspects of planning. Fortunately, Doodle eliminates all of the back and forth by allowing your invitees to mark their availability for potential meeting times of your choosing. Once everyone has marked which time slots they’re available, you can then plan a meeting for the time that works best with everyone’s schedule. Best of all, Doodle syncs with your calendar so you don’t need to switch between the two.


If you’re someone who likes taking notes during your meetings then might just be your new best friend. was designed to make it easy to take notes during your meetings and distribute them afterwards in an email with 2 clicks of a button. is free to use with upgraded plans starting at $9 a month.

4. International Meeting Planner by

It’s complicated enough to schedule meetings with people in the same time zone, let alone when you have to coordinate with people in other parts of the world. Luckily,’s world clock meeting planner allows you to easily find time slots in multiple time zones that are within normal working hours for everyone involved—because nobody wants to attend a meeting at 2am! Meeting Checklist Banner

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